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The situation with Covid-19 continues to evolve, and all information here is subject to change. That said, we have spent the last year planning for a safe, healthy, and fun summer camp experience in 2021 for our campers, families, and staff! We have made plans based on the guidance received from the American Camp Association, the New York State 4-H Program, the experiences of hundreds of camps that did operate in 2020, as well as CDC and NYS (released May 2019 and revised)
To ensure we are running the safest program possible, there will be changes at camp this year. Changes to our registration process, camper check-in, daily schedules, class choices, cabin groups, health and sanitation and more. But you know what isn’t going to change? The opportunity for campers and staff to build a healthy, thriving community at camp. Campers are still going to have great experiences, make new friends, try new things, and gain the independence that comes from a week away from their families. These experiences are the cornerstone of what 4-H Camp Shankitunk is all about.
We know you have questions, and many of those questions revolve around what we are doing this year to protect your child/children. Some examples of the steps we are taking this year to enhance the health and safety of our campers and staff in 2021 can be found below.
Registration for 2021
We opened a no money down reservation system are ready to open registration in February and have been taking names since through our website. Although we anticipated moving to paid registration in March, the option to get on the list through "Save my Spot" remains in effect at this time. You can also sign your child up for a waiting list through the website this year. Please be sure to look at the availability chart on the home page. If your child is accepted for the week of camp you requested, you will receive an invoice via email. If you are unsure of their status, please contact camp at (607) 746-2004.
Paperless Marketing and Registration
We will not be printing brochures and distributing them by mail or through the schools this year. Saving trees feels good, and limiting shared contact items is important right now! That said, we understand that some of our families rely on those paper brochures, so if you need a printed copy of the registration form, just email us at firstname.lastname@example.org and we’ll be happy to mail one directly to you!
Drive-through Camper Drop Off and Pick-Up
ALL payments and required forms must be submitted prior to arrival. We will not accept them during check-in moving forward. Thank you for your understanding and cooperation. No early drop-offs will be accepted. Every camper must be accompanied by a parent/guardian during check-in.
Drop Off Process for 2021:
Drop off will be contact-less at your car as a drive through this summer. Upon entering the facility, you will be directed by our staff to one of several stations. You’ll park at the station and we will complete the full intake right at your car. During intake we will:
- ask you some health screening questions
- conduct a temperature check of all parties in the vehicle
- ask the camper(s) to exit the vehicle with a mask and wash their hands,
- conduct a lice check,
- have the camp nurse take procession of any medications for the camper,
- verify emergency contact information
- verify food allergies/concerns for the camper(s)
- inform you of the campers cabin and cohort assignment
- share the pick-up for your camper on Friday
- assist the camper with carrying their belongings to their assigned cabin When do we drop off?
When do we drop off?
Overnight campers will check in between 1:00pm and 5:00pm on Sunday of their week. Appointments will be available from 1:00 pm to 5:00 pm in 15-minute intervals. We believe that we can intake 6 cars at once. The success of this process will depend on families arriving at their selected time.
Day campers will check in between 8:00am and 10:00am on Monday morning of their week. Appointments will be available from 8:00 am to 10 am on Monday (for lice check purposes). The rest of the week you may arrive at any time between 8:00 am and 9:00 am. We will assist you in the order you arrive. Some wait time may exist. Please be patient.
How do I select my drop-off time?
Please complete the drop off selection survey for the appropriate week:
The success of this process will rely on families arriving promptly for their assigned time. We know that traffic is sometimes unpredictable, so if you find that you need to arrive outside of your scheduled time slot, please notify camp so that we can take the necessary steps to get you into camp as safely and efficiently as possible.
Pick-Up Process for 2021:
Pick-up will be contact-less at your car as a drive through this summer. Upon entering the facility, you will be directed by our staff to one of several stations. You’ll park at the station and we will complete pick-up verification at your car.
During verification we will:
- Ensure the person picking up is an authorized party (see drop-off form)
- Return medications for the camper to your possession.
- Assist the campers with their belongings/projects
When do we pick up?
Overnight campers will be dismissed on Friday between 4 and 6 pm by cohort. You will be advised of your pick-up time at drop off. If you need that information ahead of time to arrange transportation, please email email@example.com.
4:00 pm - Cohort 1
4:30 pm - Cohort 4
5:00 pm - Cohort 2
5:30 pm - Cohort 5
6:00 pm - Cohort 3
Dinner will not be served on Friday; however, a snack will be provided prior to pick up.
Daycampers may be picked up between 4:00 pm and 5:00 daily. You will be helped in the order you arrive. Some wait time may be experienced, Please be patient.
Campers will be assigned a cohort, which they may know from previous years as “Unit Groups,” where near-by cabins are paired up. Cohorts will include 15-22 campers and 5 counselors. These cohort groups will be important, as they will become the “stable group” that rotates through the daily schedule together. Campers and staff assigned to a particular cohort will have limited, if any, interactions with campers and staff from other cohorts.
Although recent guidance from New York State has loosened regarding the wearing of masks, masks are still an important part of Covid-19 mitigation at 4-H Camp Shankitunk this summer. When youth are outdoors in their cohort group, masking will not be required. Masking will not be required during eating, sleeping, or swimming. If youth are indoors or transitioning through a space where contact with someone from another cohort is possible, masks will be required. For example, drop off and pick-up, using the restroom, visiting the office, coming into the dining hall before being seated at the table, etc. Overnight campers should plan to bring a supply of at least 10 face coverings, in a large, zipper style plastic bag, with their name on it as well as a second bag for used masks (if reusable ones are selected). Day campers should bring two each day. Campers will be responsible for managing their masks properly throughout the week under the guidance and support of their counselors. Absolutely no sharing of masks will be permitted. Camp will have a limited supply of disposable masks available if needed as well as a limited supply of reusable masks available in the camp store.
A handwashing station will be available in each cohort group. Hand sanitizer will also be available throughout camp, including inside the doorways of most buildings. Each cohort will be provided with a Sanitation Kit including liquid sanitizer, paper towels, and sterile wipes, so that campers and staff can sanitize program areas before they leave, preparing them for the next group. Shared supplies between cohorts will be limited as much as possible and shared program equipment will be sanitized between uses. Staff will ensure sanitization of communal spaces like the restrooms and the dining hall.
We have examined each cabin at camp and reduced capacity in cabins so that 6 feet of space exists between all heads. Our facility is operating at approximately 75% capacity.
Given the large number of campers, and the reality that masks cannot be worn during meals, we have restructured mealtimes in shifts, reducing the number of youth and staff inside the dining hall at one time. Youth will enter the dining hall and sit together as a cabin (essentially a family group). Meals will remain family style with some distancing and will be served by the cabin counselor.
We have developed a schedule that allows Resident and Day Camp cohorts to rotate through the shared programming spaces so that no more than one cohort is using a particular location at one time. Resident Camp cohorts will rotate through four program blocks daily (Creative Arts, S.T.E.M., Outdoor Adventure, Sports & Recreation) with three class choices available per block. All programming is subject to change.
Programs on Pause
Due to space and staffing limitations, we have put some of our classes/programs on pause for 2021, most notably, our ropes course, photography, backpacking, and “Yellow Sheet” Day Camp program. We are optimistic that we will be able to resume these programs next summer! That said, we are super excited for camp this year, and the opportunity to learn and grow together in smaller groups!
Our primary focus in 2021 will be utilizing Nonpharmaceutical Intervention strategies or NPIs to mitigate risks. Vaccination, though encouraged, is not required. If your child is vaccinated, please include a copy of their vaccination card with their health records.
Prearrival Testing Requirement (5/21/2021)
Cornell Cooperative Extension / NYS 4-H Camps will require prearrival PCR testing of all staff and overnight campers, regardless of vaccination status. Through the coordination of the NYS 4-H Office, we have contracted with Grapefruit Testing LLC to administer a testing program for our campers. For more information, including informational flyers and links to request tests and book telehealth appointments are available on the "About, Health Requirements" page. Campers who will be at camp for two weeks in a row will perform their pre-arrival test at camp with our camp nurse (please book an appointment for your child and share the connection details with us).
Camp Fees and Refunds
We have transitioned our budget model to a flat camper fee. That cost will be $450 per child for overnight Camp and $200 per child for Day Camp in 2021. We will of course continue to offer campership opportunities for our local Delaware County residents, 4-H youth and others wherever partnerships allow. Campers accepted into the program will be invoiced via email (log in and click "invoices" to check your account. Payment is due by June 15 unless communication with the Camp Direcor is maintained. If you reserved a space and cannot attend, please let us know as there are several youth on a waiting list for the summer who would like to attend if the opportunity becomes available.
REFUND POLICY: All refund requests must be made in writing. NO refunds will be issued after Friday, June 18, 2021.
There will be a processing fee of $100.00 per session applied to all refunds.
COVID-19 REFUND EXCEPTION: If a camper tests positive for Covid-19 or is identified as a primary contact during a Covid-19
exposure within the two weeks prior to them attending camp, we will honor a full refund, provided documentation of a positive
test or quarantine orders is provided. If a camper exhibits symptoms of Covid-19 during the health screening phase at camp, and is not permitted to remain at camp, a full refund will be given. In lieu of a refund, families may elect to transfer their camp fee to a later session of camp if availability allows. In the event a camper tests positive for Covid- 19 while at camp or is exposed to someone who tests positive while at camp and needs to be sent home, a pro-rated refund will be given. (less $90 per day of Overnight Camp and $40 per day of Day Camp).
We strongly believe that camp offers kids the unique opportunity to step back into a simpler time, with no internet connection or mute button needed. A place where a small community can support one another without judgment, simply because it’s the right thing to do. Kids need to be out of their homes, playing with other kids, connecting with nature, and having fun. We hope that you will consider joining the fun in 2021!
4-H Camp Shankitunk Administrative Team